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June 1, 2008

EZ Badge Online streamlines delegate registration

A new software product looks set to revolutionise the registering of meetings and conference delegates.

EZ Badge Online from CTS is a remote access software solution that organisers can take with them to events on their laptop. The system links via a local internet connection to CTS’s secure servers from anywhere worldwide, giving real-time access to pre-registration delegate data.

On the ground, organisers’ own staff or contractors have direct access to the data recording and badge printing software, allowing them to autonomously manage the event registration process on the day. New on-site registration data is automatically transferred and integrated into the secure database, maintaining a sole, unique master list.

This does away with the usual requirement of having CTS staff on site, giving event organisers even greater flexibility.

The system was used at the recent icm08, the annual convention of the Institute of Credit Management held at London’s ExCeL. “icm08 combined a conference, exhibition and an awards evening and attracted hundreds of industry professionals,” said Nicola Waterhouse, a freelance event manager. “EZ Badge Online proved ideal to manage delegate registration. It gave us the security, pre-event, of CTS’ regular registration system without the cost of moving masses of equipment and employing specialist staff. The system worked really effectively.”

Commenting on the new registration system, CTS managing director David Edwards said: “Organisers of more exclusive events seem to like the new independence that EZ Badge Online allows as so they should, it was developed as a result of organiser feedback. A previous system relied on clients taking a lot of heavy kit with them, but EZ Badge Online does away with all of that. It is really easy to use and hugely cost effective, with back-up systems too just in case the organiser’s on-site internet connection goes down. It’s an ideal solution for conferences and smaller events, especially those being held in more remote, possibly less-well-served markets.”

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