Event Tech: How New Evernote Upgrades Can Help Your Business (For Free)
While event planners have an almost unlimited range of apps and programs at their fingertips, one of the most popular is a free multimedia tool called Evernote. Event tech specialist Corbin Ball has recommended the platform for years, calling it "the perfect site inspection app:" Using a smart phone or tablet, planners can take pictures of a meetings space, take voice notes and enter text—all of which syncs automatically with their other devices (notebook computer, phone, tablet computer and the web) and can be shared with other members of the team for instant collaboration.
And as tech website Mashable reported today, the app's collaboration tools are improving: On Thursday at the company's EC4 conference in San Francisco, Evernote CEO Phil Libin unveiled a series of new offerings, including two new features called Context and Work Chat.
As users type a new note, Context brings up information—including previous notes and news articles—relevant to the project. "If you’re an Evernote Business user, we search through accessible notebooks owned by your colleagues to find any relevant notes about the task at hand," the Evernote Blog explained. "This helps you avoid repeating someone else’s work. In addition, our Expertise Discovery feature will show you people in your company that we believe may know more about the topic you’re working on. That person sitting two rows away might be the critical resource you need."
Context also incorporates contact information for users who are members of business-focused social media site LinkedIn. Back in May, Evernote partnered with LinkedIn to let users take photos of business cards and automatically add the contact on the networking site. LinkedIn members can use Evernote to view profile photos, job titles and company information from the networking site right in the notes created when they scan business cards and enter comments related to the scanned card and geo-tag the location where the card was scanned. Watch the tutorial:
Work Chat, meanwhile is a set of new collaboration and chat tools that pop up when multiple collaborators are viewing shared documents at the same time—for example, when one member of a team is on a site inspection or meeting and the rest of the team is following the notes and pictures in real time, or when organizers on-site need to share information from across the room instantly. It also allows collaborators to chat within shared documents, similar to Google Drive's chat features.
Mashable notes that both Context and Work Chat will available on Evernote's iOS, Android, Mac and web app later this year.
To further streamline the notes and images into one platform, the company is also releasing a new version of Evernote's Presentation Mode, which automatically creates PowerPoint-style presentations with content saved in Evernote, including photos, notes, tables and maps.