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November 27, 2017

Amadeus, HRS Partner on Small Meeting Bookings

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Amadeus and HRS Global Hotel Solutions (HRS) have announced the integration of HRS’ meetago small meeting solution with Amadeus cytric Travel & Expense. This agreement is an extension of a longstanding partnership to distribute the HRS hotel content already available in the Amadeus distribution channel, the two companies said.

The integration of HRS’ meetago service with Amadeus cytric Travel & Expense offers a solution to managing small meeting spend and streamlining the process used to bid for and book rooms for these gatherings.

Amadeus cytric Travel & Expense users can now channel small meetings and the associated travel through one tool, helping consolidate meeting and travel programs. The automation helps deliver greater insight, savings and transparency on all elements of a hotel program.

Employees can also now organize a small meeting at one of HRS’ hotels directly through Amadeus cytric Travel & Expense. At the click of a button, the organizer can prepare one Request for Proposal (RFP) detailing the number of attendees, accommodation requirements, and the necessary meeting room and add-ons such as flip-charts, food and beverages, sending it to multiple hotels.

From a hotel perspective, hoteliers will be able to automate the RFP responses due to the future integration of Amadeus Group & Event Distribution solution, also known as MeetingBroker, with HRS’ meetago. RFPs are then responded to in a timely manner and the hotel has all the event and guest details in the one system.

Some key benefits include:

  • Fully automated booking and expensing of small events. The event planner, attendees travelling, and the hotelier all benefit from using integrated technology, minimizing paperwork, phone calls, and manual reporting.
  • Access to extensive hotel content. Amadeus’ extensive travel content, including HRS’ portfolio of 350,000 hotels, is available in Amadeus cytric Travel & Expense, offering an abundant choice to the planner and travelers. Corporations also benefit from negotiated and discounted rates, such as HRS’ exclusive M&G Club.
  • Deeper insight to drive cost savings and compliance. All event and travel details are rolled up into one consolidated itinerary, resulting in greater control over the total cost of the event. With an integrated expense management tool, and digital payment solutions, an automated approval and accounting process improves compliance. 
  • Now with small event bookings on the platform, travelers can see the event details on the go through cytric Mobile Companion app. The mobile app also means there is a direct line of communication with meeting attendees to provide support in real time and during potential disruptions.

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