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June 2, 2016
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Sub-Saharan Africa: Meet MeetingHand


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by Kim Crowie

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Photo by Freeimages.com/Junior Gomez

The events landscape is fast-paced and ever-busy. Conference planners rely on their flexibility, creative problem-solving and organisational skills to get the job done. These days there are all kinds of marketing, project, and other management systems to help one along the way and streamline the process. Until recently, these systems had operated separately to one another for the most part…enter MeetingHand.

This streamlined, well-thought-out application and management system has brought all the elements an event planner needs to one place. Anything can be accessed through the system, and an added bonus is its flexibility – the software can be tailored to suit all kinds of events from international conferences to small corporate meetings. Here are a few of its features.

1.    Create a Web Page

We all understand how important the digital realm is to an event’s overall success in this day and age. A website for your event is the first point of call in this department, and MeetingHand ticks this box with easy design tools and a responsive web page you can create with colourful layout customisation. This allows you to manage the content yourself, edit your content directly on the actual event page, and make changes anywhere at any time. No coding or technical knowledge required. 

2.    Collect Payments, Registrations and Reservations

With MeetingHand you can use your own secure payment options, complete with worldwide integrated systems and wire transfer registry. The system also logs a customised registration process according to your event requirements. Registering individuals and groups are covered, as well as travel services such as hotel retails, room availability, tour and transfer details and automated delivery of documents such as visa letters, invoices, etc. 

3.    Print and Digital Publishing

In addition to creating an event-tailored badge for each registration type, MeetingHand also offers ready to print event book publishing with printable file exports and e-poster utility for poster presentations. The event can also be posted on the MeetingHand mobile app, which includes a personal event agenda for participants, as well as announcement delivery and access to a responsive participant interface on mobile devices for bookings, etc. The app also allows you to announce tea time surveys, allows delegates to vote for presentations, and gives them the opportunity to communicate with each other from within the app.

4.    Activities, Operations and Sponsorships

Through this software, you can offer benefits to your sponsors through tailored options, customised information for bookings as needed, and sponsors can book and pay for packages themselves. Onsite operations and event activities are also included. Your team manages everything on a single panel with no more manual paperwork and instant feedback for event owners. Through their event activities options you can offer free or paid social activities such as workshops, dinners and other incentives. It’s simple for participants to book, and easy to use, with detailed information sent to suppliers. 

5.    Reports, Submissions and Surveys

Easy feedback and reporting is available on many of the abovementioned features allowing a planner to see how engaged and interactive guests were and how they can better the event in future. Making event surveys is simple and provides instant feedback to event owners, while scientific activities allow for ease of submission of abstracts, full texts, etc., as well as great comfort for reviewers and those monitoring the evaluation flow. 

 


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