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January 6, 2017

Americas: Managing Your Top 3 Legal Meeting Contract Challenges

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1. Protecting Room Rates
Despite all your legwork to find the right location and room rates for your meeting, even after the contract is signed you may find that the hotel is in the marketplace promoting lower rates over your blocked dates. Is there anything you can do?

barbara dunn oneilBarbara Dunn O’Neal, partner, Barnes and Thornburg LLP, advises planners to raise the issue with the individual hotel, the national sales office for that chain, or even the local convention and visitors bureau. “Tell them that you selected this city and this hotel for that rate, and it shouldn’t be undercut.” While that’s a good business argument, you can strengthen your case by adding a strong legal argument, she said. “You get that by putting strong language in your contract.”

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